PRIVACY POLICY

We ask that you read this website privacy policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

 

This website privacy policy is divided into the following sections:

  • Who we are
  • Our website
  • Our collection and use of your personal information
  • Transfer of your information out of the UK and EEA
  • Cookies and similar technologies
  • Marketing
  • Your rights
  • Keeping your personal information secure
  • How to complain
  • Changes to this website privacy policy
  • How to contact us

 

Who we are

 

 

 

This website is operated by the Gallery Climate Coalition. We are a not for profit organisation offering education and practical tools and information in respect of climate change for the gallery and arts sector.

 

We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union and the United Kingdom and we are responsible as 'controller' of that personal information for the purposes of those laws.

 

 

Our website

 

 

 

This privacy policy relates to your use of our website, only.

 

Throughout our website we link to other websites owned and operated by third parties to provide references, additional information, to illustrate a point or to recommend an appropriate service, supplier or product. These other third party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to these other third party websites, please consult their privacy policies as appropriate.

 

Our collection and use of your personal information

We collect personal information about you when you register with us as a member, contact us, send us feedback or contact us whether via the website or otherwise.

 

We collect this personal information from you either directly, such as when you register with us as a member or contact us, or indirectly, such as your browsing activity while on our website (see 'Cookies' below).

 

The personal information we collect about you depends on the particular activities carried out through our website. This information includes:

  • your name and contact details
  • bank account and payment details (if donating)
  • details of any feedback you give us by phone, email, post or via social media
  • information about the services we provide to you
  • your account details, such as username, login details

 

We use this personal information to:

  • create and manage your account with us
  • verify your identity
  • customise our website and its content to your particular preferences
  • notify you of any changes to our website or to our services that may affect you
  • improve our services

 

This website is not intended for use by children and we do not knowingly collect or use personal information relating to children.

 

Our legal basis for processing your personal information

 

 

 

When we use your personal information we are required to have a legal basis for doing so. There are various different legal bases on which we may rely, depending on what personal information we process and why.

The legal bases we may rely on include:

  • consent: where you have given us clear consent for us to process your personal information for a specific purpose
  • contract: where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract
  • legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations)
  • legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information which overrides our legitimate interests)

 

Further information-the personal information we collect, when and how we use it

 

 

 

For further details on when we collect personal information, what we collect as well as how we use it, please read the following sections:

When information is collected

What information we ask for

How and why we use your information

When you register with us

Contact details:

We ask for this:

- to create and manage your account with us

- to communicate with you in an ongoing basis

We rely on consent as the lawful basis for collecting and using your personal information.

We will keep this information until:

- you close your account with us

- we close your account

When you donate to us

Contact and payment details:

We ask for this:

- For our own financial records

- To enable payment

- For any other oversight or transparency that maybe required

We rely on consent as the lawful basis for collecting and using your personal information.

We will keep this information until:

- Payment details will not be stored by the GCC

- Member's contact details are stored as per detailed above

- Contact details of non-member donors will be stored for no longer than 10 years from the point of donation

- Personal information will never be shared with any third party for commercial purposes

- Data will be processed in accordance with Article 6 of the GDPR

 

 

 

 

Who we share your personal information with

 

 

 

 

Personal information will never be shared with any third party for commercial purposes. Non-personal information collected via the carbon calculator may be shared third party partners for research or other relevant purposes.

 

 

 

Whether information has to be provided by you, and if so why

 

 

 

 

We require you to provide your name and email address, organisation information and payment details (if a voluntary donation is made) to enable us to manage your membership account. We will inform you at the point of collecting information from you, whether you are required to provide the information to us.

 

 

 

Transfer of your information out of the UK and EEA

 

 

 

 

We may transfer your personal information to the following which are located outside the United Kingdom (UK) and European Economic Area (EEA). 

 

If you would like further information please contact info@galleryclimatecoalition.org. We will not otherwise transfer your personal data outside of the [UK OR area comprising the UK and EEA] or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.

 

 

 

Cookies and other tracking technologies

 

 

A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us recognise you and your device and store some information about your preferences or past actions.

 

For further information on cookies, our use of 'cookies' and/or to relevant similar technologies, when we will request your consent before placing them and how to disable them, please see our Cookie Policy.

 

Marketing

 

 

 

We would like to send you information, which may be of interest to you. Where we have your consent or it is in our legitimate interests to do so, we may do this by post, email or telephone.

 

If you have previously agreed to being contacted in this way, you can unsubscribe at any time by:

-contacting us at info@galleryclimatecoalition.org

-using the 'unsubscribe' link in emails

It may take up to a week for this to take place.

For more information on your rights in relation to marketing, see 'Your rights' below.

 

Your rights

 

 

 

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • fair processing of information and transparency over how we use your use personal information
  • access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations
  • receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal information concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

  • email, call or write to us,
  • let us have enough information to identify you ,
  • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
  • let us know the information to which your request relates.

 

Keeping your personal information secure

 

 

 

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

 

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

 

How to complain

 

 

 

We hope that we can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in a European Economic Area state or in the United Kingdom if you work, normally live or if any alleged infringement of data protection laws occurred in the relevant state. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

 

Changes to this website privacy policy

 

 

 

This website privacy policy was published on 22 October 2020 and last updated on 22 October 2020.

We may change this website privacy policy from time to time, when we do we will inform you via by notice to the email you provided when you registered your membership with us.

 

How to contact us

 

 

 

Please contact us if you have any questions about this privacy notice or the information we hold about you. If you wish to contact us, please send an email to info@galleryclimatecoalition.com.