• Shipping

    • Prioritise consolidated road and sea freight, over air, for local and international shipments. 

    • Superior service should be predicated on environmental considerations rather than speed of delivery. 

    • Request hybrid or electric transport wherever possible.

    • Plan shipping schedules as far in advance as possible and involve artists and clients in the process so they are aware of the deadlines and shipping times.

    • Use shipping companies who support sustainability.

    • Start a conversation with your insurance company and consult GCC’s best practice for insuring sea shipments. 

    • Collaborate with other galleries to coordinate and consolidate shipping wherever possible.   

    • Use Zero Emissions vehicles, or bikes, for local courier and short transport journeys.

    • Check couriers have a green tariff.

    • Keep a clear record of all shipments sent and received and ask shipping companies to keep their own thorough records, in line with the carbon calculator requirements; this will save time in future audits.

     

     

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    Travel

    • Wherever possible, do not fly.

    • Travel by train or sea where possible.

    • If you do have to fly, follow the 10 Steps to Limit the Impact of Air Travel. 

    • Plan travel schedules as far in advance as possible and set a quota for the maximum number of flights you take in a given year. Adhere to it!

    • If possible, plan for international exhibitions to be installed remotely, without the artists and external curators. 

    • Organise back-to-back meetings to maximise the efficiency of business trips.

    • Car-share where possible.

    • When travelling, use green accommodation. Certified Green Key establishments have been awarded the Green Key. This eco-label represents a commitment that their premises adhere to the strict criteria set by the Foundation for Environmental Education. GCC will be expanding resources on this in the future.

    • Make it easier for employees to cycle into work by providing bike storage space and join cycle to work initiatives.

    • Aim to locate any new premises in areas with good public transport/cycling links, to help reduce the carbon footprints of your staff and visitors.

     

     

  • Energy

    • Carry out an energy audit, either with a trusted local practitioner or using the Theatre Green Book Home Survey Tool.

    • If you have art exhibition or storage spaces with strict climate control, check out our specific guidance on this topic.

    • Draught-proofing windows and doors is a relatively low-cost way of reducing energy loss.

    • Install smart heating controls, so you’re only heating spaces while they are being actively used.

    • Install movement detectors and daylight sensors on your lighting, so you’re only lighting spaces when needed.

    • Put hot water flow restrictors on hot taps.

    • Switch lighting to LED.

    • Control ventilation of large spaces with carbon monoxide detectors, so the ventilation only comes on when required.

    • If you have a Building Management System, get some training to make sure you’re using it as effectively as possible. Upgrade it if you can.

    • Install insulation on hot water pipework.

    • Fit draught lobbies or heat curtains on all entrances.

    • Get advice on whether your building could be appropriate for solar panels, solar heating, solar hot water or ground-source/air-source heat pumps. Consider whether this could be done in partnership with other local buildings.

    • Investigate what grants, loans or other support might be available to support all of the above.

    • Consider switching to a more environmentally responsible energy supplier (but read our guidance on this topic first)

  • Climate Justice

    • Map and monitor your suppliers: Where is your biggest spend and where could effective supply chain due diligence and workers-led environmental, climate and human rights monitoring have the biggest impact?
    • Map and monitor your programmes:  Take a decolonial and reparative approach to the stories you tell
    • Map the communities impacted by climate and environmental injustice in your community and raise their voices 
    • Understand who makes up the workers and decision-makers in your organisation, and collaborating with justice, equality, diversity and inclusion specialists 
    • Refuse to receive funding, collaborate and partner with polluting and extracting companies, and including fossil fuel companies and other carbon-intensive industries, such as industrial agriculture or mining, for example.

     

     

     

  • Capital Projects

     

    • Start by evaluating if construction is necessary and explore alternative solutions.

    • If a capital project is required, write sustainability goals into project objectives and secure stakeholder buy-in.

    • Ensure to build a knowledgeable team with sustainable design expertise.

    • Select contractors and materials that meet sustainability standards.

    • Include sustainability KPIs in contracts and actively monitor progress.

    • Post-completion, retain designers for occupancy reviews to ensure optimal performance

     

     

  • Waste

    • Research commercial recycling service providers in your area. Choose those who can recycle the widest range of materials. Be aware that not all recycling companies provide the same level of service. Contact them if you can't easily find the answers you need, and request a visit to your premises for advice on waste management. See suggestions for Berlin and London here.

    • Conduct a waste audit to analyse your current waste management practices.

    • Set targets based on the 5 R's of the waste hierarchy. Recycling should always be the last option.

    • Reuse materials to the point of failure before replacing. Materials such as the so-called 'bags for life' are only environmentally justifiable if they are reused multiple times before being properly recycled.

    • Check with your building's maintenance staff to make sure they are properly disposing of waste. Often, the contents of both recycling and waste bins get loaded into a single skip.

    • When purchasing new materials, it is best to check the recycling capabilities in your local area before buying.

    • Avoid single-use items, especially materials made of fossil-fuel derived artificial polymers such as bottled water, packaging foam, or disposable plastic packaging.

    • Vote with your wallet by boycotting services and companies that use single-use items in their operations, such as shipping companies or food delivery services.

     

     

  • Packaging 

    • Study GCC resources and implement GCC guidelines.

    • Reduce material consumption as much as possible. Conduct a waste audit and set an annual target.

    • Ask shipping companies to review how much, and what type of, packaging they use per artwork.

    • Read Ki Culture's Waste & Materials Ki Book.

    • Reconsider material ordering and commit to reusing materials whenever possible. 

    • Only dispose of materials if absolutely necessary and when doing so, always recycle responsibly. 

    • Avoid single-use plastics. Choose durable and long-lasting organic-based packaging made from recycled materials. 

    • Look out for and invest in new developments and innovative solutions - for example Mycelium Composite, which is made from a network of fine fungal roots.

    • Consider how a material will be responsibly disposed of before using. Conduct a Life Cycle Analysis (LCA) for all materials prior to purchase. 

    • If in any doubt about the suitability of a packing material for an artwork, contact a conservator or experienced art handler.

     

     

  • Climate Control

    • Identify and Collaborate with Key Stakeholders: Engage departments such as Facilities Management, Collection Care, Legal, and Directors. Break silos to align goals and facilitate decision-making.

    • Initiate dialogue by asking, “What are our climate control settings, and why?"

    • Assess and Adjust Existing Practices: Evaluate current climate control settings and historical rationale behind them.

    • Gather accurate humidity and temperature data for informed adjustments.

    • Prioritise avoiding rapid temperature and humidity changes over strict adherence to rigid standards.

    • Optimise Energy Usage: Lower set-points for temperatures where possible (e.g., 13°C for circulation spaces).

    • Target heating or cooling at people, not spaces (e.g., underfloor heating for visitor paths).

    • Use CO2 sensors to optimise ventilation systems and avoid overuse.

    • Adapt Climate Control to Collection Needs

    • Tailor conditions to specific materials and their historical tolerances.

    • Implement microclimates for objects with strict requirements in airtight storage or display areas.

    • Consolidate storage into energy-efficient buildings that naturally meet climate requirements.

    • Invest in portable equipment for humidity and temperature monitoring if facilities teams are unavailable.

    • Plan services and airtight compartments to control energy use and environmental needs effectively.

    • Shift Terminology and Perspectives: Treat “guidelines” as flexible methodologies, not strict “standards.”

    • Frame changes as “updating” or “upgrading” to align with modern professional practices.

    • Share and adopt successful strategies from similar organisations.

    • Ensure all departments are aligned on goals and processes.

    • Create a culture of collaboration to overcome challenges and fears, particularly around loan agreements.

    • Promote Systemic Change: Advocate for global collaboration in the cultural sector to build consensus and foster widespread adoption of updated practices.

     

     

  • Digital

    • Keeping digital devices in use for as long as possible, through care and repair, is the most effective way to reduce the embedded emissions within digital usage.

    • Check the carbon footprint of your cloud services, and if possible move to a more sustainable one.

    • Declutter your storage. Simple file management practices can make a difference. Only save what is necessary, and delete large files that are no longer useful. 

    • Ask your website and cloud hosting services about their sustainability goals and energy consumption of their data centres. Show suppliers that their emissions matter to your organisation.

    • Video and image content are usually the largest items on a website, so reducing the number and resolution of these can also have an impact on the amount of bandwidth required to load a page. 

    • Use instant messaging applications over email wherever appropriate.

    • Speak on the phone rather than via video conferencing whenever possible. If appropriate, keep your camera off during video calls.

    • Get work and personal emails under control. Avoid including long email threads in reply emails, unsubscribe from unnecessary lists, delete attachments saved elsewhere, and use alternative messaging services other than email, where possible. 

     

     

  • Strategic Climate Funds

    • Use the GCC Carbon Calculator to estimate your carbon footprint. Reports should be completed annually. 

    • For emissions you are unable to avoid: multiply your CO2e total by the suggested price per tonne to calculate a guideline figure. This should be donated to a Strategic Climate Fund of your choice. GCC reccommends the schemes detailed on this page.

    • Continue the annual cycle of reducing behaviours that produce greenhouse gasses; complete annual carbon reports; donate to SCF schemes.

     

     

  • NFTs

    • Understand and evaluate the environmental impact of your blockchain activities. 

    • Opt for low-carbon alternatives that use "proof-of-stake" blockchains (which use a different methodology that requires only a tiny amount of energy use per transaction).

    • If you do decide to work with NFTs, make sure you include them in your carbon calculations as this will likely make up a significant part of your carbon footprint. To put it into context, every transaction on the Ethereum blockchain produces a carbon footprint similar to a domestic UK flight.

     

     

  • Finance

    • Assess your current investments and which bank you use.

    • Investigate switching to a more ethical bank, especially if your current bank is one of the more carbon-intensive lenders mentioned above.

    • Talk to your funds manager/pension provider about options available with your existing pension providers/partners. If they don't offer anything low-carbon enough then investigate other options. If you're in the UK, then the Ethical Consumer suggestions above should give you some good starting points.

    • Seek professional financial advice before making any major changes to your financial position or investments. While many ethical investments do, in fact, perform as well (or better) than fossil-fuelled funds overall, and may well become a safer bet than oil, gas and coal as more climate regulations kick in around the world, not all ethical funds will perform equally and there are risks and challenges with every investment. It's important to understand all the implications of this before making a final decision.

    • Maximise the impact of these changes by letting your stakeholders and partners know what you've done, and why.

    • Produce an Ethical Fundriasing Policy for your organisation. For more detailed advice on drawing up a fundraising policy and examples of other organisations' policies, we'd recommend these resources from Culture Unstained and InsightX.